Powerful Features for Chess Clubs
Everything you need to run a successful chess club, from member management to event scheduling.
If your club lives in a spreadsheet, a group text, and your head — we built this for you.
Members
Member Management
Keep your club organized with powerful member management tools.
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Member Profiles
Store detailed member information including contact details, emergency contacts, and membership status.
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Custom Fields
Add club-specific fields like USCF ratings, skill levels, preferred time controls, or any data you need. Up to 5 on Pawn, unlimited on Rook.
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Contact Management
Link parents, guardians, and other contacts to members. Perfect for youth chess programs.
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Member Invitations
Invite new members via email. They receive a personalized welcome and can set up their profile immediately.
Events
Event Scheduling
Plan and manage all your chess club activities in one place.
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Standard Event Types
Tournaments, lessons, practices, workshops, meetings, and casual play sessions out of the box.
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Custom Event Types
RookDefine your own event types — match what your club actually runs.
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Event Registration
Enable online registration with capacity limits. Members can RSVP with Yes, Maybe, or No.
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Recurring Events
RookSet up event series for weekly lessons or monthly tournaments that automatically repeat.
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Location & Details
Add venue information, descriptions, and any special instructions for your events.
Sold? Get back to running your club.
Attendance
Attendance & Tracking
Never lose track of who attended your events.
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Attendance Recording
Mark members as Present, Absent, Late, or Excused. Quick bulk actions for efficient tracking.
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Attendance History
View past attendance for any event, and look up a member's attendance record any time.
Communication
Communication
Keep your members informed and engaged.
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Announcements
Send club-wide announcements with a rich text editor. Add links and formatting.
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Email Notifications
Automated emails for event reminders, registration confirmations, and welcome messages.
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Custom Email Templates
RookCustomize your email templates with your club's branding and messaging.
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Targeted Messaging
Send announcements to your entire club or to a hand-picked set of members.
Pages for your situation
Chess club software overview · For school chess programs · Parent portal · vs. Spreadsheet · vs. ChessKid
Ready?
Run your club without the spreadsheet.
Free for clubs up to 30 members. No credit card.