Every piece your club needs.
Rated tournaments front and center — Swiss through knockout, with USCF & FIDE reports, team events, and a full audit trail — with members, events, attendance, and announcements around them.
If your last tournament lived in a spreadsheet, pairing software, and a group text — we built this for you.

Tournaments
Rated Tournaments
Run a rated event end to end — Swiss, round-robin, quads, or a knockout bracket — from open registration to the USCF and FIDE reports, on the roster you already have. The full tournament module is part of the Rook tier, and every club gets a 14-day free trial.
Six Pairing Formats
Swiss, Double Swiss, Round Robin, Double Round Robin, Quads, and single-elimination Knockout — set per section. Knockout runs best-of-N matches with an automatic rapid → blitz → Armageddon tiebreak ladder and a live bracket. The engine handles colors, score groups, and look-ahead; you review before you post.
Live Standings, Wallchart & Cross-Table
Results roll into standings as you enter them, with the full USCF tie-breaks computed automatically. Players and parents follow the live standings, wallchart, cross-table, or knockout bracket from their phones — and search for their own board — no login required.
USCF & FIDE Rating Reports
When the event closes, one click builds both a USCF .txt and a FIDE TRF16 from the results you already entered — no hand assembly. Each section reports under its own rating system (Regular, Quick, Blitz, Rapid, or Dual).
Online Registration & Entry Fees
Players sign up through a form that captures USCF ID and section, with members pre-filled. Take entry fees by card (Stripe), at the door, or an external link — with early-bird pricing tiers, promo codes, and refunds.
Accessibility Seating — Automatic
Players flag what they need at registration (step-free table, near an exit, quiet area, large-print or raised board). You mark which of your tables have which facilities. Then every round, the engine automatically seats accommodated boards at a table that meets their needs and prints it on your pairing sheet. Board numbers never move, and a table you set by hand is never overridden.
Team Events
Team sections on any pairing format, with captain registration, a free-agent pool, board order by rating, and team standings by match then game points — individual board results roll up automatically.
Adjust Pairings & Corrections
Misread a scoresheet? Reopen the round, fix it, and re-pair from the corrected standings. Reshape a whole round with a drag editor and a review step. Every change is accountable.
Full Audit Log
A complete history timeline records every pairing, result, correction, and bye — who did it, when, and the before-and-after — filterable to a single player. The record most tools don't keep.
Tournament-Wide Prizes
Place, class, and special prizes resolve from the final standings — scoped to a single section or run tournament-wide across every section, with a merged overall-standings page.
Announcements & Messaging
Send tournament announcements to entrants — scoped to sections, sent now or scheduled — and message an entrant or their guardian directly, with replies threaded to their entry.
Tournament Director Roles
Hand a director the keys to run rounds without making them a club admin — scoped to one section or the whole event. The people at the board get exactly the access they need.
Members
Member Management
Keep your club organized with powerful member management tools.
Member Profiles
Store detailed member information including contact details, emergency contacts, and membership status.
Custom Fields
Add club-specific fields like USCF ratings, skill levels, preferred time controls, or any data you need. Up to 5 on Pawn, unlimited on Rook.
Contact Management
Link parents, guardians, and other contacts to members. Perfect for youth chess programs.
Member Invitations
Invite new members via email. They receive a personalized welcome and can set up their profile immediately.
Events
Event Scheduling
Plan and manage all your chess club activities in one place.
Standard Event Types
Tournaments, lessons, practices, workshops, meetings, and casual play sessions out of the box.
Custom Event Types
RookDefine your own event types — match what your club actually runs.
Event Registration
Enable online registration with capacity limits. Members can RSVP with Yes, Maybe, or No.
Recurring Events
RookSet up event series for weekly lessons or monthly tournaments that automatically repeat.
Location & Details
Add venue information, descriptions, and any special instructions for your events.
Sold? Get back to running your club.
Attendance
Attendance & Tracking
Never lose track of who attended your events.
Attendance Recording
Mark members as Present, Absent, Late, or Excused. Quick bulk actions for efficient tracking.
Attendance History
View past attendance for any event, and look up a member's attendance record any time.
Communication
Communication
Keep your members informed and engaged.
Announcements
Send club-wide announcements with a rich text editor. Add links and formatting.
Email Notifications
Automated emails for event reminders, registration confirmations, and welcome messages.
Custom Email Templates
RookCustomize your email templates with your club's branding and messaging.
Targeted Messaging
Send announcements to your entire club or to a hand-picked set of members.
Pages for your situation
Tournament software · Chess club software overview · For school chess programs · Parent portal · vs. SwissSys · vs. ChessNut · vs. Spreadsheet · For ChessKid coaches
Ready?
Run your club without the spreadsheet.
Free for clubs up to 30 members. No credit card.




